We always aim to make sure that the shared areas of your home are looked after to a high level. This includes gardens we are responsible for.

Many of our tenants who live in flats or on an estate receive a cleaning and/or gardening service from us. If you qualify to receive this service then you will already be paying a service charge for this. This is paid on top of your weekly or monthly rent.

If you want to check what, if any, estate services you should be receiving, please contact us.

  • Aids and Adaptations

    We will help residents with aids and adaptations to help them live independently in their home. We will work in partnership with local government and health authorities to ensure that we find the most appropriate solution to meet the needs of our disabled and vulnerable tenants.

    Aids & adaptations

  • Abandoned vehicles

    We will deal with nuisance caused by abandoned and illegal vehicles for the benefit of all tenants and the wider community. These vehicles are often in an unsafe condition. They may also be a health and safety risk. They can also be a target for vandalism.

    Vehicle manufacturers will give the last owners of a vehicle a free 'take-back' service.

    The UK’s two main authorised treatment facilities (ATF) providers are:

    These organisations make sure that a vehicle is removed in a responsible and lawful way. They help to make sure that all paperwork is completed. To qualify for this service the vehicle must have its engine, coachwork, transmission, catalytic converter (if fitted) and wheels. It must not contain any rubbish.

  • Bulk refuse

    Contact your local council if you need them to collect any large items of furniture. This includes beds, fridges or wardrobes that you want to get rid of. Most local authorities offer a free or low-cost bulk-refuse removal service.

    Do not use shared areas of your property for storing personal items. If we find personal belongings stored in shared areas we will write to you. This is to give notice that we will remove these items. We do this as they may be a fire or trip hazard.

    We will:

    • Remove all abandoned bulk refuse and give priority to refuse that may be a fire hazard
    • Add the costs of removing the refuse to the overall cost of your service charge unless we are able to find out who is responsible for dumping the refuse. If we are able to identify the person responsible, we will charge them the full cost of removing the refuse, and an administration fee
    • Normally take photographic evidence when arranging to clear abandoned bulk refuse.
  • Cleaning

    Hastoe staff will visit regularly to check the quality of the cleaning work in our communal areas. We will often take photographs as part of this inspection. 

    We will:

    • Make sure that we have an appropriate arrangement in place for a contractor to carry out this work
    • Treat you and your home (including any shared areas and gardens) with respect at all times
    • Visit regularly to clean shared areas 
    • We may leave a notice in the shared areas detailing exactly what work the cleaners should be carrying out and how often. There will be space for the cleaner to sign and date when they have carried out the work.
  • Estate inspections

    We will carry out estate inspections to:

    • Identify repairs that need to be done in shared areas
    • Make sure that there are no health and safety issues
    • Make sure that the area is being looked after and cleaned to a standard we are happy with.

    These inspections will be carried out at least twice a year. The opportunity is given for residents to accompany their Housing Officer on one inspection.

    We will work with the local authority and other agencies to sort out any issues beyond our control.

  • Equipment & appliance manuals

    We always aim to give you the instructions to all fitted appliances in your home, particularly your heating. If your home is not new, the tenant before you may have left these behind. You may find it useful to keep these with the manual to use in the future. 

  • Garages

    We have a number of garages that can be let to our tenants and non-residents. There is a waiting list and priority will be given to our tenants. Your garage must only be used to store a vehicle.

  • Gardening

    Where we have responsibility for looking after communal gardens we will:

    • Mow any lawn areas regularly. We will keep them at the right height during the growing season
    • Make sure that any flowerbeds are planted with shrubs that suit the local environment. We choose shrubs that will not need extra watering to grow well
    • Remove or treat weeds on paths and other paved areas 
    • Clear leaves from paths and paved areas during the autumn months 
    • Prune hedges to keep them at an appropriate height. This is to stop branches from blocking footpaths
    • Check for and remove litter on each visit.
  • Graffiti

    We will remove offensive or obscene graffiti within 24 hours of being told about it. We will remove all other graffiti within seven days.

  • Repairs

    We are responsible for carrying out a number of repairs both inside and outside of your home, as required. These include:

    • Those to the structure of your home
    • Facilities in shared areas
    • The water and gas pipes
    • The heating and hot water system
    • The power

    There are some repairs and small jobs to your home that, under the terms of your tenancy agreement, you are responsible for.

    Before you contact us about a repair, please check if you are responsible for the repair. Please make sure you have read our repairs process.

    Our repairs responsibilities

Your responsibilities

When you signed your tenancy agreement with us, you agreed to take responsibility for keeping your home and garden in a clean and tidy condition.

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